Accounts Payable provides flexible control for cash management and the orderly payment of bills. Multiple bank accounts can be used, with both direct deposits and cheques supported to offer a wide selection of easy to use payment methods. Partial, post dated or multiple cheques per vendor are all supported. Manual cheques can be printed as needed. Full integration with the General Ledger module makes balancing automatic and allows line details to be transferred for future use. An integration to Job Costing allows just vendors associated with a specific project to be selected for payment.
Not sure you want an invoice to become a payable right away? Enter it as a registered invoice. Accounts Payable has a pending payables system that allows you to enter an invoice in the same manner as a regular invoice except flag it as registered. The invoice is visible and available for viewing but does not become part of your payables until you release it. Registered invoices can send out vouchers for approval to specific recipients should that be desired.
Direct posting access to other EVENT modules such as Inventory, Equipment Costing, Job Costing , Accounts Receivable (contra), Property Management and Capital Assets reduces work and improves accuracy. Distribution across multiple divisions or companies together with full audit control makes the payable function fast, accurate and a pleasure to use.
Store an electronic copy of each invoice as you enter them. Simply click and drag your document or scan and attach directly to the invoice as it is being entered. Too easy. Once attached, every place the invoice ends up provides you with the ability to see the invoice.
Benefits of Using EVENT Software™ Accounts Payable
Distribute costs over multiple allowed companies and divisions easily while entering invoices or debit notes to Accounts Payable. No secondary journal entries are required with EVENT and full audit control is maintained. Receive invoices against outstanding purchase orders or packing slips if available.
Post to any or all distributions on the same invoice, including General Ledger, Inventory, Equipment Costing, Job Costing, Capital Assets, Accounts Receivable, Property Management or Work Orders modules. This “one pass” posting event increases accuracy and reduces workload. Preview your updates to see what's going to happen before it does.
Respond to vendors easily and quickly using dates or invoice numbers to provide account status or payment information. Easily email copies of deposit slips to vendors as required. Vendors can be handled at the individual company level or consolidated across multiple organizations.
Create payments that match your cash flow using multiple choices such as a range of vendors or vendor groups, partial payments, post dated payments or multiple cheques. EVENT lets you tailor each payment run to suit cash flow.
Accounts Payable Features
- Scans and Alphasearches on All Fields
- Landed Costs Handling by Value, Weight or Volume
- Multiple Currencies Supported
- Up to 20 Character Invoices Supported
- Registered Invoices
- Multiple Tax Codes and Rates
- Vendor Discounts
- Holdback/Retainage Handling
- Cheques and Deposit Slips
- Print or Email Deposit Slips
- Post-Dated and Future Dated Cheques
- Payment Inquiry and Drilldown
- Receive Purchase Orders
- Track CRA required details for T4A/T5018
- Cash Requirements
- Recurring Invoices
- Place Vendors or Invoices on Hold
- Pay-To Vendors for Payment Consolidation
- Consolidate Vendors
- Multiple Aged Payables List